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ICPB MICE Planner

Convention centres and meeting hotels across India — capacities, meeting spaces, facilities and contacts, in one searchable guide.

Incredible India, known the world over for its heritage, monuments, yoga, Ayurveda and cuisine, is also a destination for Meetings, Incentives, Conferences and Events.

Excellent international and domestic connectivity, world-class airports and a strong presence of leading international hotel brands in metro and tier-II cities make India a preferred destination for any discerning MICE planner. The ICPB MICE Planner brings India's convention venues together as a ready reference for conference organisers planning an event in India.

Find a venue

Venues
73
Cities
23
Regions
5
Largest space
7,000 guests
Region guide

North India

North Indian cities including Delhi/NCR, Chandigarh and Lucknow captivate discerning clients from India and across the globe, and the MICE properties in the region offer world-class facilities and amenities. With more options and choices available in the market, and organisers infusing a lot of innovation, MICE holds huge potential to grow.

You can get good quality winter clothes here — Pashmina shawls made of Cashmere wool are a specialty, along with Himachali caps. Other marvels from northern India are the Chikan work and brass work of Lucknow.

Weather

The northern plains have extreme climatic conditions, with hot days and nights inland during the summer from April to mid-June. During winter, from November to February, the days are warm and night temperatures can fall to sub-zero levels. The monsoon arrives in June and lasts till September.

Cities with MICE facilities

  • Agra
  • Chandigarh
  • Delhi
  • Jaipur
  • Jammu & Kashmir
  • Lucknow
Post-tour & incentive destinations 6
  • Delhi — A symbol of the country's rich past and thriving present, Delhi is a city where ancient and modern blend seamlessly together.
  • Agra — The city that is home to the Taj Mahal is one of the most famous and visited places in all of India.
  • Varanasi — Varanasi, or Benaras (also known as Kashi), is one of the oldest living cities in the world.
  • Amritsar — One of the largest cities in Punjab, Amritsar is the spiritual capital and a major pilgrimage spot for the Sikhs.
  • Haridwar — Literally the Gateway to God, Haridwar has been a centre of Hindu religion and mysticism for centuries.
  • Rajasthan — The jewel in India's crown — from fairy-tale palaces and epic forts to colourful festivals and wildlife encounters, this is India at its vibrant best.

Showing 18 of 73 venues

Hotel
Agra · North

ITC Mughal

Max capacity
1,500
Spaces
4
Rooms
233
Hotel
New Delhi · North

Andaz Delhi - A Concept by Hyatt

Max capacity
1,500
Spaces
13
Rooms
401
Hotel
New Delhi · North

Crowne Plaza, Okhla

Max capacity
450
Spaces
16
Rooms
208
Hotel
New Delhi · North

Crowne Plaza, Rohini

Max capacity
1,250
Spaces
11
Rooms
183
Hotel
Delhi · North

Hyatt Regency

Max capacity
660
Spaces
15
Rooms
507
Exhibition Centre
Greater Noida · North

India Expo Centre & Mart

Max capacity
—
Spaces
—
Rooms
—
Convention Centre
New Delhi · North

India Habitat Centre

Max capacity
600
Spaces
21
Rooms
55
Hotel
New Delhi · North

ITC Maurya

Max capacity
750
Spaces
4
Rooms
437
Hotel
New Delhi · North

Le Méridien

Max capacity
700
Spaces
10
Rooms
358
Hotel
New Delhi · North

Pride Plaza Hotel

Max capacity
500
Spaces
14
Rooms
385
Hotel
Delhi · North

JW Marriott Hotel, Aerocity

Max capacity
1,400
Spaces
17
Rooms
523
Hotel
New Delhi · North

The Ashok

Max capacity
2,000
Spaces
16
Rooms
550
Hotel
Delhi · North

The Leela Ambience Convention Hotel

Max capacity
3,500
Spaces
34
Rooms
480
Hotel
New Delhi · North

Taj Palace

Max capacity
1,100
Spaces
13
Rooms
403
Hotel
Gurgaon · North

Hyatt Regency

Max capacity
3,000
Spaces
16
Rooms
451
Hotel
Gurgaon · North

The Oberoi

Max capacity
550
Spaces
13
Rooms
202
Hotel
Jaipur · North

Clarks Amer

Max capacity
3,000
Spaces
11
Rooms
215
Hotel
Lucknow · North

Hyatt Regency

Max capacity
650
Spaces
9
Rooms
206

Venue information as published in the ICPB MICE Planner (information updated on 31 December 2019). Details can change — please confirm capacities and availability directly with the venue.

Guide to submitting a successful bid

  1. Pre-bid activities — preliminary assessment by the local chapter

    • Frequency: how often is the event held?
    • Location: previous host countries?
    • Competition: who else is bidding?
    • Attendance: number of delegates expected?
    • Timings: which period is preferred?
    • Decision making: who will be selecting the venue?
    • Technicalities: what are the deadlines?

  2. Intent to the world body for the bid

  3. Submission of the bid document

  4. Presentation of the bid

  5. After the bid is won

  6. Appointment / selection

    • PCOs
    • Venue / hotels

Convention bids — supporting documents

  1. Accessibility (access details) — airports and main carriers; railway connections; road access.
  2. List of hotels — consolidated, not individual brochures: categorisation / tariff range (luxury, mid-range, budget); number of rooms, indicating handicap facilities; number and sizes of meeting / exhibition facilities (LxBxH); capacities of facilities for various set-ups; website links.
  3. List of stand-alone convention / conference facilities — number of meeting rooms and dimensions (LxBxH); capacities for various set-ups; exhibition hall sizes.
  4. Seasonality map — high, low and shoulder seasons; temperature and rainfall charts.
  5. City information, preferably with video — a map indicating hotels, convention centres, airports, railway stations and points of interest; a write-up on the history of the city, if relevant.
  6. Recreational facilities at the destination, supported by brochures if possible — local sightseeing; day trips and excursions; cultural activities; shopping (specialties, sale periods).
  7. List of relevant institutions / associations — e.g. for doctors' conferences, a list of hospitals with relevant facilities and well-known medical specialists.
  8. List of conference organisers / meeting planners with contacts and past client references.
  9. Availability of local convention infrastructure — audio-visual equipment; broadband access.

How ICPB members can assist

The members of the Bureau, with their expertise, extend the assistance needed to handle conferences in India involving trade associations and industry counterparts:

  • Budgeting of the event
  • Worldwide promotion and publicity of the event, including production of promotion materials
  • Air transportation of conference publicity materials
  • Airport receptions and departures
  • Inaugural and closing ceremonies
  • Booking of accommodation, including meeting halls
  • Social / cultural programmes
  • Theme parties, food and beverage services
  • Sightseeing / pre- and post-conference tours
  • Special interest activities
  • Recording of proceedings, simultaneous interpretation, printing of congress proceedings, public relations, protocol etc.
  • Accounts and audit

Find a partner in the ICPB members directory, or contact the India Tourism office for the region you are planning in.

Market Development Assistance (MDA) for bids

To give a boost to MICE tourism, the Ministry of Tourism, Government of India extends its Market Development Assistance scheme to Active Members of ICPB bidding for international conferences and conventions. Indian associations and societies receive support on winning a bid, or on finishing second or third. ICPB is the nodal agency for the scheme.

Conference sizeWinner of the bid2nd or 3rd position
Category I — 500 pax and above₹4.50 lakh₹1.50 lakh
Category II — 200 to 500 pax₹2.50 lakh₹1.00 lakh

An additional ₹1 lakh is given to the winner of the bid when the conference / convention is held in the off season, between 15 April and 15 September.

Why the scheme exists
The MICE segment has emerged as a substantially high component of growth in inbound tourism. Most countries constantly endeavour to attract MICE clientele through bids for various international conventions, conferences, seminars and the like.

International organisations and societies regularly hold their conferences and conventions in different destinations. Indian societies/members are entitled to bid to bring these conferences to India, and to do so they prepare bid documents as per the manuals of the international societies, make audio-visual and PowerPoint presentations, travel to different countries to make the bid, host receptions, and produce and distribute brochures, souvenirs and leaflets. Assistance for such activities can be provided by Active Members of ICPB.

To give a boost to MICE tourism, the Government of India extends the benefits of the Market Development Assistance (MDA) Scheme, administered by the Ministry of Tourism, to Active Members of ICPB towards bidding for international conferences and conventions. Associations/societies are given financial support on winning the bid or on obtaining second or third position in the bidding process, subject to the terms and conditions below.
Terms and conditions
4. The Ministry of Tourism has made ICPB the nodal agency for steering the scheme of extending MDA to its Active Members, who in turn motivate Indian travel planners, societies and associations to bid for international conventions/conferences to the country.

5. Planners/societies approach ICPB Active Members for help in preparing a professional bid document, making the presentation, or any other assistance or professional support. Ministry of Tourism assistance under the scheme is based on this.

6. The financial support is provided to Active Members of ICPB, who release it to the Indian association/society after bidding, provided they win the bid or stand second or third among the bidders — Category I (500 pax and above): ₹4.50 lakh for the winner, ₹1.50 lakh for second or third position. Category II (200–500 pax): ₹2.50 lakh for the winner, ₹1.00 lakh for second or third position. During the off season (15 April to 15 September) an additional ₹1 lakh is given to the winner, once the Active Member has submitted documents proving the conference actually took place in that period. ICPB also certifies and furnishes supporting documents proving that the bidder won or stood second or third.

7. Assistance to an association/society is limited to once in a financial year. The credibility of the association and the relevance of the convention are taken into consideration.

8. The ICPB Active Member must not be under investigation, or charged, prosecuted, debarred or blacklisted by the Ministry of Tourism or any other Government agency, and must furnish a declaration to this effect.

9. The applicant furnishes a declaration: "I hereby declare that I have not claimed/received any financial assistance for this bidding activity from any other Government/Government Agency."

10. Where there are several applications, priority is given to Active Members who have not availed financial assistance under the MDA Scheme in the past.
Applying for prior approval
11. Eligible Active Members of ICPB must obtain prior approval from the Ministry of Tourism before undertaking the promotional activity. The application (Annexure I) is submitted directly to the Assistant Director General (A&RT), Ministry of Tourism, Transport Bhawan, Sansad Marg, New Delhi, at least 45 days in advance, with:

a) proof of approval as an Active Member of ICPB, with a letter from ICPB certifying the applicant's antecedents/credentials and supporting the application;
b) details of financial assistance availed during the last three years from the Government, including the Ministry of Commerce/FIEO and the Ministry of Tourism.
Claiming the assistance
12. After the tour abroad, the Active Member submits the MDA claim (Annexure II) to the Ministry of Tourism immediately on return to India, and positively within one month of return, with:

a) a legible photocopy of the passport showing departure from and arrival in India and the countries visited (or other evidence such as hotel bills or boarding passes);
b) the original air ticket/jacket with three self-certified photocopies, and a statement of the travellers' names, ticket numbers, flight numbers, dates of departure and return, sectors/countries visited, class of travel, and the economy excursion fare for those sectors;
c) a brief report on the tour and the presentation made, with documentary proof of winning the bid or standing second or third.

13. Claims received more than one month after return to India, or where notified deficiencies are not completed within 30 days, will be rejected.

14. An 'Active Member' is one recognised in the active category as per the rules of ICPB.

15. The decision of the Ministry is final and binding on all applicants.

More meeting hotels are listed in the MICE Planner Annex.

Planning an event in India?

ICPB and its members can help at every stage — from the bid to delivery.

Request Bid Support
Last updated 18 Sep 2026