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ICPB MICE Planner

Convention centres and meeting hotels across India — capacities, meeting spaces, facilities and contacts, in one searchable guide.

Incredible India, known the world over for its heritage, monuments, yoga, Ayurveda and cuisine, is also a destination for Meetings, Incentives, Conferences and Events.

Excellent international and domestic connectivity, world-class airports and a strong presence of leading international hotel brands in metro and tier-II cities make India a preferred destination for any discerning MICE planner. The ICPB MICE Planner brings India's convention venues together as a ready reference for conference organisers planning an event in India.

Find a venue

Venues
73
Cities
23
Regions
5
Largest space
7,000 guests
Region guide

South India

With a growing domestic airline network, better tourist surface transport including the Indian Railways, new centres of information technology, and many new convention centres, hotels and meeting facilities, South Indian cities make a perfect MICE host. Apart from pleasant weather through the year and great infrastructure, the IT boom has drawn people from across the country and the world, making these some of the most diverse cities in the nation.

South India is famous for uniquely hand-crafted fabrics such as ikat, kalamkari, silk, Kanjeevaram and kasavu sarees. Pearls, red gold, woodcraft, handmade paper, antique furniture, glazed pottery, aromatherapy products, honey, spices, sandalwood products and lac bangles are not to be missed.

Weather

The best time to visit tropical South India is during the winter months. The peak season is from December to February, when the climate is at its most pleasant — Kerala is at its least humid and dry, with daytime temperatures of 22 to 30°C.

Cities with MICE facilities

  • Bengaluru
  • Chennai
  • Hyderabad
  • Kochi
  • Vijayawada
  • Vizag
Post-tour & incentive destinations 8
  • Coorg — Officially known as Kodagu, Coorg is the most affluent hill station in Karnataka.
  • Kodaikanal — Nestled amid the rolling slopes of the Palani Hills in Tamil Nadu at 7,200 feet, with a cool, pleasant climate.
  • Wayanad — A picturesque plateau in the hills of the Western Ghats, one of the prettiest areas of Kerala.
  • Andaman and Nicobar Islands — An experience of the wonders of the aquatic world.
  • Alappuzha (Alleppey) — Known as the 'Venice of the East' for its backwaters and floating houseboats.
  • Hampi — A laid-back place of grandiose historical beauty that transports you back in time.
  • Pondicherry — Colourfully painted houses in French architecture and a relaxed attitude.
  • Munnar — In God's own country, Kerala — undoubtedly the most romantic hill station in South India.

Showing 24 of 73 venues

Hotel
Bengaluru · South

Bengaluru Marriott Hotel Whitefield

Max capacity
800
Spaces
10
Rooms
388
Resort
Bengaluru · South

Clarks Exotica Convention Center

Max capacity
3,000
Spaces
9
Rooms
181
Hotel
Bengaluru · South

Gokulam Grand Hotel & Spa

Max capacity
800
Spaces
14
Rooms
360
Hotel
Bengaluru · South

ITC Gardenia

Max capacity
650
Spaces
7
Rooms
292
Hotel
Bengaluru · South

JW Marriott Hotel

Max capacity
600
Spaces
14
Rooms
281
Hotel
Bengaluru · South

Radisson Blu Atria

Max capacity
400
Spaces
9
Rooms
167
Hotel
Bengaluru · South

Shangri-La Hotel

Max capacity
1,200
Spaces
11
Rooms
397
Hotel
Bengaluru · South

Sheraton Grand Bangalore Hotel

Max capacity
1,000
Spaces
14
Rooms
230
Hotel
Bengaluru · South

Sheraton Grand Bengaluru Whitefield Hotel & Convention Center

Max capacity
2,000
Spaces
22
Rooms
360
Hotel
Bengaluru · South

The Leela Palace

Max capacity
1,000
Spaces
18
Rooms
357
Hotel
Bengaluru · South

The Oterra Hotel

Max capacity
1,200
Spaces
11
Rooms
264
Hotel
Bengaluru · South

The Zuri Whitefield

Max capacity
400
Spaces
7
Rooms
162
Hotel
Chennai · South

ITC Grand Chola

Max capacity
2,400
Spaces
25
Rooms
600
Hotel
Chennai · South

Park Hyatt

Max capacity
500
Spaces
14
Rooms
201
Hotel
Chennai · South

The Leela Palace

Max capacity
1,200
Spaces
11
Rooms
316
Resort
Chennai · South

Welcomhotel Kences Palm Beach

Max capacity
7,000
Spaces
10
Rooms
94
Hotel
Hyderabad · South

ITC Kohenur

Max capacity
900
Spaces
11
Rooms
271
Hotel
Hyderabad · South

Novotel Hyderabad Airport Hotel

Max capacity
2,000
Spaces
17
Rooms
289
Hotel
Hyderabad · South

Park Hyatt

Max capacity
800
Spaces
24
Rooms
185
Hotel
Hyderabad · South

The Westin Hyderabad Mindspace

Max capacity
600
Spaces
15
Rooms
—
Hotel
Hyderabad · South

Trident

Max capacity
950
Spaces
8
Rooms
323
Resort
Kochi · South

Grand Hyatt Kochi Bolgatty

Max capacity
850
Spaces
18
Rooms
264
Hotel
Kochi · South

Kochi Marriott

Max capacity
1,600
Spaces
11
Rooms
273
Hotel
Vijayawada · South

Novotel Vijaywada Varun Hotel

Max capacity
1,000
Spaces
11
Rooms
—

Venue information as published in the ICPB MICE Planner (information updated on 31 December 2019). Details can change — please confirm capacities and availability directly with the venue.

Guide to submitting a successful bid

  1. Pre-bid activities — preliminary assessment by the local chapter

    • Frequency: how often is the event held?
    • Location: previous host countries?
    • Competition: who else is bidding?
    • Attendance: number of delegates expected?
    • Timings: which period is preferred?
    • Decision making: who will be selecting the venue?
    • Technicalities: what are the deadlines?

  2. Intent to the world body for the bid

  3. Submission of the bid document

  4. Presentation of the bid

  5. After the bid is won

  6. Appointment / selection

    • PCOs
    • Venue / hotels

Convention bids — supporting documents

  1. Accessibility (access details) — airports and main carriers; railway connections; road access.
  2. List of hotels — consolidated, not individual brochures: categorisation / tariff range (luxury, mid-range, budget); number of rooms, indicating handicap facilities; number and sizes of meeting / exhibition facilities (LxBxH); capacities of facilities for various set-ups; website links.
  3. List of stand-alone convention / conference facilities — number of meeting rooms and dimensions (LxBxH); capacities for various set-ups; exhibition hall sizes.
  4. Seasonality map — high, low and shoulder seasons; temperature and rainfall charts.
  5. City information, preferably with video — a map indicating hotels, convention centres, airports, railway stations and points of interest; a write-up on the history of the city, if relevant.
  6. Recreational facilities at the destination, supported by brochures if possible — local sightseeing; day trips and excursions; cultural activities; shopping (specialties, sale periods).
  7. List of relevant institutions / associations — e.g. for doctors' conferences, a list of hospitals with relevant facilities and well-known medical specialists.
  8. List of conference organisers / meeting planners with contacts and past client references.
  9. Availability of local convention infrastructure — audio-visual equipment; broadband access.

How ICPB members can assist

The members of the Bureau, with their expertise, extend the assistance needed to handle conferences in India involving trade associations and industry counterparts:

  • Budgeting of the event
  • Worldwide promotion and publicity of the event, including production of promotion materials
  • Air transportation of conference publicity materials
  • Airport receptions and departures
  • Inaugural and closing ceremonies
  • Booking of accommodation, including meeting halls
  • Social / cultural programmes
  • Theme parties, food and beverage services
  • Sightseeing / pre- and post-conference tours
  • Special interest activities
  • Recording of proceedings, simultaneous interpretation, printing of congress proceedings, public relations, protocol etc.
  • Accounts and audit

Find a partner in the ICPB members directory, or contact the India Tourism office for the region you are planning in.

Market Development Assistance (MDA) for bids

To give a boost to MICE tourism, the Ministry of Tourism, Government of India extends its Market Development Assistance scheme to Active Members of ICPB bidding for international conferences and conventions. Indian associations and societies receive support on winning a bid, or on finishing second or third. ICPB is the nodal agency for the scheme.

Conference sizeWinner of the bid2nd or 3rd position
Category I — 500 pax and above₹4.50 lakh₹1.50 lakh
Category II — 200 to 500 pax₹2.50 lakh₹1.00 lakh

An additional ₹1 lakh is given to the winner of the bid when the conference / convention is held in the off season, between 15 April and 15 September.

Why the scheme exists
The MICE segment has emerged as a substantially high component of growth in inbound tourism. Most countries constantly endeavour to attract MICE clientele through bids for various international conventions, conferences, seminars and the like.

International organisations and societies regularly hold their conferences and conventions in different destinations. Indian societies/members are entitled to bid to bring these conferences to India, and to do so they prepare bid documents as per the manuals of the international societies, make audio-visual and PowerPoint presentations, travel to different countries to make the bid, host receptions, and produce and distribute brochures, souvenirs and leaflets. Assistance for such activities can be provided by Active Members of ICPB.

To give a boost to MICE tourism, the Government of India extends the benefits of the Market Development Assistance (MDA) Scheme, administered by the Ministry of Tourism, to Active Members of ICPB towards bidding for international conferences and conventions. Associations/societies are given financial support on winning the bid or on obtaining second or third position in the bidding process, subject to the terms and conditions below.
Terms and conditions
4. The Ministry of Tourism has made ICPB the nodal agency for steering the scheme of extending MDA to its Active Members, who in turn motivate Indian travel planners, societies and associations to bid for international conventions/conferences to the country.

5. Planners/societies approach ICPB Active Members for help in preparing a professional bid document, making the presentation, or any other assistance or professional support. Ministry of Tourism assistance under the scheme is based on this.

6. The financial support is provided to Active Members of ICPB, who release it to the Indian association/society after bidding, provided they win the bid or stand second or third among the bidders — Category I (500 pax and above): ₹4.50 lakh for the winner, ₹1.50 lakh for second or third position. Category II (200–500 pax): ₹2.50 lakh for the winner, ₹1.00 lakh for second or third position. During the off season (15 April to 15 September) an additional ₹1 lakh is given to the winner, once the Active Member has submitted documents proving the conference actually took place in that period. ICPB also certifies and furnishes supporting documents proving that the bidder won or stood second or third.

7. Assistance to an association/society is limited to once in a financial year. The credibility of the association and the relevance of the convention are taken into consideration.

8. The ICPB Active Member must not be under investigation, or charged, prosecuted, debarred or blacklisted by the Ministry of Tourism or any other Government agency, and must furnish a declaration to this effect.

9. The applicant furnishes a declaration: "I hereby declare that I have not claimed/received any financial assistance for this bidding activity from any other Government/Government Agency."

10. Where there are several applications, priority is given to Active Members who have not availed financial assistance under the MDA Scheme in the past.
Applying for prior approval
11. Eligible Active Members of ICPB must obtain prior approval from the Ministry of Tourism before undertaking the promotional activity. The application (Annexure I) is submitted directly to the Assistant Director General (A&RT), Ministry of Tourism, Transport Bhawan, Sansad Marg, New Delhi, at least 45 days in advance, with:

a) proof of approval as an Active Member of ICPB, with a letter from ICPB certifying the applicant's antecedents/credentials and supporting the application;
b) details of financial assistance availed during the last three years from the Government, including the Ministry of Commerce/FIEO and the Ministry of Tourism.
Claiming the assistance
12. After the tour abroad, the Active Member submits the MDA claim (Annexure II) to the Ministry of Tourism immediately on return to India, and positively within one month of return, with:

a) a legible photocopy of the passport showing departure from and arrival in India and the countries visited (or other evidence such as hotel bills or boarding passes);
b) the original air ticket/jacket with three self-certified photocopies, and a statement of the travellers' names, ticket numbers, flight numbers, dates of departure and return, sectors/countries visited, class of travel, and the economy excursion fare for those sectors;
c) a brief report on the tour and the presentation made, with documentary proof of winning the bid or standing second or third.

13. Claims received more than one month after return to India, or where notified deficiencies are not completed within 30 days, will be rejected.

14. An 'Active Member' is one recognised in the active category as per the rules of ICPB.

15. The decision of the Ministry is final and binding on all applicants.

More meeting hotels are listed in the MICE Planner Annex.

Planning an event in India?

ICPB and its members can help at every stage — from the bid to delivery.

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Last updated 18 Sep 2026